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Last updated May 2018

SLF Handbook

Section 3.f Audio Visual (AV) Competition

October 2017 FEDERATION COMPETITIONS Section 3.f The Audio-Visual Competition For   many   years   the   Federation   has   organised   a   one-day   audio-visual   event,   open   to   all   individual   members   of   Federation   the competition   is   held   annually   or   bi-annually   dependent   on   demand   from   member   clubs.   The   competition   rules   may   be   adjusted   for each competition iteration in order to accommodate members’ needs, changes in technology, and the inspiration of the organisers. For   any   occasion   that   the   competition   is   held   the AV   Challenge   Trophy   will   be   presented   to   the   individual   presentation   judged   to   be the   best   shown   on   the   day.   In   addition   the   organisers   may   at   their   discretion   offer   certificates   for   other   entries   and   awards   for   club entries. The   rules   for   each Audio   Visual   Competition   together   with   an   invitation   for   submission   of   entries   will   be   notified   to   to   all   SLF   member clubs in good time to allow members to prepare their entries. The   rules   for   the   most   recent   iteration   of   the   Audio   Visual   competition   held   at   Carshalton   in   February   2017   are   listed   below   for reference. EIGHTEENTH AUDIO-VISUAL COMPETITION Saturday 18th February 2017 Organised and hosted by Carshalton Camera Club RULES and REQUIREMENTS FOR ENTRY The competition is for Digital Sequences only. The judge will be Carole Speight ARPS. For this event entries are invited from: (a) Individual members of clubs within this Federation. Each entrant may submit up to two sequences with a total running time of 12 minutes. For co-productions, a maximum of two persons may produce a sequence jointly. The   entry   fee   is   £5   per   entrant. The   fee   provides,   for   one   person,   an   admission   ticket,   one   copy   of   the   programme   and   refreshments during   the   break.         In   a   co-production   this   will   apply   to   the   first   producer;   the   co-producer   needs   to   buy   his/her   own   audience   ticket for admission and refreshments. (b) Club sequence Each   club   in   the   Federation   is   invited   to   enter   one   sequence,   the   production   and   image   content   of   which   must   have   been contributed to by 3 or more members of the same club. The   entry   fee   is   £5   per   club   sequence. The   fee   provides   one   admission   ticket,   one   copy   of   the   programme   and   refreshments   during the   break   for   the   principal   producer   of   the   club   sequence;   other   club   members   who   contributed   to   the   sequence   need   to   buy   their own audience ticket for admission and refreshments. General, for both (a) and (b) categories: The   maximum   duration   per   sequence   is   8   minutes,   but   note   the   restriction   above   applicable   to   one   entrant   submitting   two sequences. Producers   are   advised   to   avoid   including   any   image   or   reference   in   the   sequences,   which   might   be   construed   as   readily   identifying the producing club or individual. If   the   total   running   time   of   all   submissions   exceeds   the   available   time   for   the   competition,   the   organisers   reserve   the   right   to   reduce the   total   number   of   sequences.   Preferences   should   be   indicated   on   the   entry   form   so   that   the   entrant’s   second   choice   may   be removed if necessary. The Organising Committee will determine the order of showing of the sequences. Copyright The   majority   of   the   images   must   be   the   work   of   the   entrant(s).   It   is   the   responsibility   of   the   entrant(s)   to   obtain   copyright   clearance and hold appropriate copyright licenses for any work (including images and/or soundtrack) not owned by the entrant(s). By   participating   in   the   Competition   entrants   indemnify   the   organisers   against   any   action   which   may   be   taken   by   owners   of   copyright. The organisers accept no responsibility in the case of any dispute or litigation. Technical Requirements. A   digital   projector   (1400   x   1050   px),   computer   (using   Windows   operating   system),   screen   and   a   stereo   sound   system   will   be provided by Carshalton Camera Club. Each   entry   must   be   submitted   on   a   MEMORY   STICK,   CD   or   DVD   as   an   .EXE   file,   i.e.   the   sequence   must   run   with   no   additional software   requirements,   marked   indelibly,   which   should   contain   no   more   than   two   sequences. All   sequences   copied   to   Hard   Drive   for the   competition,   will   be   erased   from   the   Hard   Drive   after   the   competition. A   representative   from   each   club   should   collect   the   Memory Sticks, CDs or DVDs after the event. THE    LAST    DATE    FOR    SUBMISSION    OF    ENTRY    REGISTRATION    FORMS   AND    FEES    IS    Monday    9th    January    2017    and SEQUENCES ON MEMORY STICK, CD or DVD are also to be received by that date. These instructions supplement the “Audio Visual Challenge Trophy” competition rules in the Federation Handbook which states, at present, “FEDERATION COMPETITIONS Section 3.f The Audio-Visual Competition For   many   years   the   Federation   has   organised   a   one-day   audio-visual   event,   open   to   all   individual   members   of   Federation   societies. Sometimes this has been held on alternate years rather than each year. The   rules   may   vary   for   each   occasion,   according   to   experience,   members’   wishes,   changes   of   technology,   and   the   inspiration   of   the organisers that year. There   is   a   trophy,   the   AV   Challenge   Trophy,   which   is   presented   to   the   best   individual   presentation   on   the   day.      In   addition   the organisers may at their discretion offer certificates for other entries and awards for club entries. The rules for each AV Day will be provided to all clubs in ample time for their members to prepare their entries.”
All content copyright © South London Federation 2015 - 2017

SLF Handbook

Section 3.f Audio Visual (AV)

Competition

October 2017 FEDERATION COMPETITIONS Section 3.f The Audio-Visual Competition For    many    years    the    Federation    has    organised    a    one-day audio-visual     event,     open     to     all     individual     members     of Federation    the    competition    is    held    annually    or    bi-annually dependent   on   demand   from   member   clubs.   The   competition rules   may   be   adjusted   for   each   competition   iteration   in   order to    accommodate    members’    needs,    changes    in    technology, and the inspiration of the organisers. For    any    occasion    that    the    competition    is    held    the    AV Challenge     Trophy     will     be     presented     to     the     individual presentation    judged    to    be    the    best    shown    on    the    day.    In addition   the   organisers   may   at   their   discretion   offer   certificates for other entries and awards for club entries. The   rules   for   each   Audio   Visual   Competition   together   with   an invitation   for   submission   of   entries   will   be   notified   to   to   all   SLF member   clubs   in   good   time   to   allow   members   to   prepare   their entries. The   rules   for   the   most   recent   iteration   of   the   Audio   Visual competition   held   at   Carshalton   in   February   2017   are   listed below for reference. EIGHTEENTH AUDIO-VISUAL COMPETITION Saturday 18th February 2017 Organised and hosted by Carshalton Camera Club RULES and REQUIREMENTS FOR ENTRY The competition is for Digital Sequences only. The judge will be Carole Speight ARPS. For this event entries are invited from: (a) Individual members of clubs within this Federation. Each   entrant   may   submit   up   to   two   sequences   with   a   total running time of 12 minutes. For   co-productions,   a   maximum   of   two   persons   may   produce a sequence jointly. The   entry   fee   is   £5   per   entrant.   The   fee   provides,   for   one person,   an   admission   ticket,   one   copy   of   the   programme   and refreshments   during   the   break.         In   a   co-production   this   will apply    to    the    first    producer;    the    co-producer    needs    to    buy his/her own audience ticket for admission and refreshments. (b) Club sequence Each   club   in   the   Federation   is   invited   to   enter   one   sequence, the   production   and   image   content   of   which   must   have   been contributed to by 3 or more members of the same club. The   entry   fee   is   £5   per   club   sequence.   The   fee   provides   one admission     ticket,     one     copy     of     the     programme     and refreshments   during   the   break   for   the   principal   producer   of   the club   sequence;   other   club   members   who   contributed   to   the sequence   need   to   buy   their   own   audience   ticket   for   admission and refreshments. General, for both (a) and (b) categories: The   maximum   duration   per   sequence   is   8   minutes,   but   note the   restriction   above   applicable   to   one   entrant   submitting   two sequences. Producers    are    advised    to    avoid    including    any    image    or reference    in    the    sequences,    which    might    be    construed    as readily identifying the producing club or individual. If    the    total    running    time    of    all    submissions    exceeds    the available   time   for   the   competition,   the   organisers   reserve   the right   to   reduce   the   total   number   of   sequences.   Preferences should   be   indicated   on   the   entry   form   so   that   the   entrant’s second choice may be removed if necessary. The    Organising    Committee    will    determine    the    order    of showing of the sequences. Copyright The   majority   of   the   images   must   be   the   work   of   the   entrant(s). It    is    the    responsibility    of    the    entrant(s)    to    obtain    copyright clearance    and    hold    appropriate    copyright    licenses    for    any work   (including   images   and/or   soundtrack)   not   owned   by   the entrant(s). By    participating    in    the    Competition    entrants    indemnify    the organisers   against   any   action   which   may   be   taken   by   owners of   copyright.   The   organisers   accept   no   responsibility   in   the case of any dispute or litigation. Technical Requirements. A   digital   projector   (1400   x   1050   px),   computer   (using   Windows operating   system),   screen   and   a   stereo   sound   system   will   be provided by Carshalton Camera Club. Each   entry   must   be   submitted   on   a   MEMORY   STICK,   CD   or DVD   as   an   .EXE   file,   i.e.   the   sequence   must   run   with   no additional    software    requirements,    marked    indelibly,    which should   contain   no   more   than   two   sequences.   All   sequences copied   to   Hard   Drive   for   the   competition,   will   be   erased   from the   Hard   Drive   after   the   competition.   A   representative   from each   club   should   collect   the   Memory   Sticks,   CDs   or   DVDs after the event. THE      LAST      DATE      FOR      SUBMISSION      OF      ENTRY REGISTRATION   FORMS   AND   FEES   IS   Monday   9th   January 2017   and   SEQUENCES   ON   MEMORY   STICK,   CD   or   DVD are also to be received by that date. These   instructions   supplement   the   “Audio   Visual   Challenge Trophy” competition rules in the Federation Handbook which states, at present, “FEDERATION COMPETITIONS Section 3.f The Audio-Visual Competition For    many    years    the    Federation    has    organised    a    one-day audio-visual     event,     open     to     all     individual     members     of Federation    societies.    Sometimes    this    has    been    held    on alternate years rather than each year. The     rules     may     vary     for     each     occasion,     according     to experience,   members’   wishes,   changes   of   technology,   and   the inspiration of the organisers that year. There    is    a    trophy,    the    AV    Challenge    Trophy,    which    is presented   to   the   best   individual   presentation   on   the   day.      In addition   the   organisers   may   at   their   discretion   offer   certificates for other entries and awards for club entries. The   rules   for   each   AV   Day   will   be   provided   to   all   clubs   in ample time for their members to prepare their entries.”