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Last updated May 2018

SLF Handbook

Section 3.c Inter-Club Competition Procedures

16th May 2014 FEDERATION COMPETITIONS Section 3.c INTER-CLUB PRINT & PROJECTED DIGITAL IMAGES COMPETITION PROCEDURE i) The schedule a) GENERAL Each   society’s   panel   shall   consist   of   eight   images,   with   no   more   than   two   images   from   any   one   worker.   In   addition   each   panel   must be   accompanied   by   a   ninth   image,   which   will   be   used   only   if   required   to   resolve   ties.   This   image   will   not   be   counted   as   one   of   the two   permitted   per   photographer.   It   must   be   submitted   to   the   competition   organiser   with   the   panel   and   before   judging   has   started. Societies   may   alter   the   composition   of   their   panels   for   each   round   of   a   competition   but   not   after   submitting   print   titles/projected digital   images   to   the   host   club   (unless   work   is   damaged   or   unavailable   for   that   competition).   The   judge   shall   comment   on   and   mark each   image,   scoring   out   of   ten,   with   half   marks   permitted.   The   judge   shall   award   Certificates   of   Merit   in   each   discipline   from amongst    the    highest    marked    entries.   The    number    of    certificates    issued    will    equal    the    number    of    clubs    participating    in    the competition   on   the   night.   In   the   event   of   a   draw   in   the   competition,   the   judge   will   be   shown   the   ninth   images   from   the   two   or   more societies   involved.   The   societies   will   not   be   identified.   Without   any   scoring,   the   judge   will   be   required   to   select   one   of   those   images as the winner of the tie-break, (and if necessary also the second-placed image.) b) THE MAIN COMPETITIONS (i) The FIRST ROUND The   competing   societies   shall   be   divided   into   two   groups   as   determined   by   the   Federation   Competition   Secretary.   Separately   for each   discipline,   in   the   first   round   there   will   be   two   parallel   matches,   each   society   playing   in   just   one   of   these.   There   will   be   several societies   competing   in   each   match.   The   top   two   societies   from   each   match   will   move   on   directly   to   the   Semi-finals.   The   remaining societies will move on directly to the Plate Competitions. (ii) The SEMI-FINALS There   will   be   two   semi-final   matches   for   each   discipline.   The   top   society   from   one   first-round   match   plays   the   second   society   from the   other   first-round   match.   The   winning   societies   go   on   to   play   in   the   final   on   Finals   Day.   The   losing   societies   are   now   eliminated from   further   competition.   There   will   normally   be   two   semi-finals   evenings,   each   with   three   matches   which   include   one   for   each discipline. (iii) The FINALS All   finals   are   held   on   Finals   Day.   The   judge   will   comment   on   and   mark   each   image,   but   will   not   award   any   Certificates   of   Merit.   The winning societies will be awarded the respective trophy for that discipline. The runner-up will be awarded the runner-up trophy. c) The PLATE There   will   be   a   plate   competition   for   each   discipline,   organised   as   below:   All   societies   eliminated   in   the   first   round   of   the   main competition   take   part   in   the   plate   for   that   discipline.   For   the   first   round   of   the   Plate,   societies   are   allocated   to   one   of   the   two   parallel matches   for   that   discipline.   The   first   round   is   staged   over   three   evenings,   each   covering   two   disciplines.   The   winning   society   from each   match   goes   on   to   a   final   match.   The   other   societies   are   eliminated   from   further   competition.   The   three   discipline   finals   for   the Plate   will   be   held   together   on   one   evening   (and   not   on   Finals   Day).   Certificates   of   Merit   will   not   be   awarded   in   the   Plate   Finals.   The winning societies are awarded the Plate Trophy for each discipline. (These will normally be presented on Finals Day) ii) Actions, responsibilities and requirements 1.   The   Federation   Competition   Secretary   shall   prepare   and   circulate   fixture   lists.   Societies   will   then   be   required   to   agree   with   the competition secretary suitable dates for the competitions which they are hosting. 2.   The   Federation   competition   secretary   will   be   responsible   for   appointing   the   judge   for   each   match.   These   judges   must   meet   the criteria   determined   by   the   Federation   for   inter-club   matches.   Each   society   is   expected   wherever   possible   to   avoid   appointing   for   an internal   or   other   competition   a   judge   who   will   later   that   season   also   be   judging   an   inter-club   match   in   which   their   society   is   (or   might be) involved 3. The   final   programme   of   competitions,   including   judges’   names,   as   circulated   by   the   Federation   competition   secretary,   is   regarded as   notification   of   the   dates   and   venues   of   the   competitions   in   which   a   society   is   to   take   part.   In   the   event   of   a   society   failing   to   arrive for   a   competition,   it   will   be   deemed   to   have   forfeited   it’s   entry.   If   the   Federation   competition   secretary   considers   that   there   were exceptional reasons for the failure to arrive, and if alternative arrangements are possible, these will be made. 4.   The   host   society   is   responsible   for   making   all   necessary   arrangements   for   each   event   held   at   their   own   meeting   room.   This includes   sending   a   reminder   to   the   judge,   meeting   the   judge,   and   providing   refreshments   if   and   when   appropriate.   The   host   society would also normally meet the judge’s expense claim, although this cost may be recovered from the Federation Treasurer. 5.   Each   society   shall   be   responsible   for   obtaining   from   the   host   society   any   information   it   needs   about   the   venue,   time   etc.,   and shall indicate to the host society approximately how many members it expects to attend. 6.   Each   society   is   required   to   comply   with   the   instructions   issued   by   the   Federation   competition   secretary   before   every   match. These instructions will specify the contents, destination and timing of entry lists, prints and digital files. 7.   The   host   society   shall   provide   an   illuminated   easel   for   the   presentation   of   prints,   and/or   a   digital   projector   of   an   agreed   and proved standard. 8.   The   host   society   is   responsible   for   ensuring   immediately   before   a   meeting   that   the   judge   is   aware   of   the   arrangements   that   have been   made   for   presenting   the   prints,   projecting   the   images   and   for   arranging   for   titles   to   be   read   out. At   the   end   of   the   meeting,   the host   society   is   responsible   for   providing   the   Certificates   of   Merit   and   getting   these   signed   by   both   the   judge   and   the   society chairman. 9.   The   host   society   shall   have   a   complete   and   up   to   date   copy   of   the   Federation   Competition   Rules   available   for   reference   at   each competition. 10.   Club   officials   and   judges   are   required   to   handle   prints   with   care.   (Host   societies   are   recommended   to   provide   cotton   gloves   to ensure this is done.) 11.   When   judges   are   previewing   prints   and   when   prints   are   placed   on   the   easel   it   must   be   done   in   such   a   way   that   the   judge   is   not able   to   see   the   back   of   the   mount,   with   the   author’s   name,   society   or   previous   certificates   possibly   visible.   (By   taking   care   with   this, there can be no complaint that the judge has been influenced, even inadvertently, in his/her attitude to a print.) 12.   Immediately   after   each   competition   the   host   society   shall   forward   to   the   Federation   competition   secretary   the   result   of   the competition,   clearly   stating   the   title,   entrant’s   name   and   club   for   each   entry   awarded   a   Certificate   of   Merit.   These   results   must   have been agreed by all of the societies taking part in the match. 13. After the competition the host society will ensure that it does not retain any copies of the digital files from visiting clubs.
All content copyright © South London Federation 2015 - 2017

SLF Handbook

Section 3.c Inter-Club Competition

Procedures

16th May 2014 FEDERATION COMPETITIONS Section 3.c INTER-CLUB     PRINT     &     PROJECTED     DIGITAL     IMAGES COMPETITION PROCEDURE i) The schedule a) GENERAL Each   society’s   panel   shall   consist   of   eight   images,   with   no more   than   two   images   from   any   one   worker.   In   addition   each panel   must   be   accompanied   by   a   ninth   image,   which   will   be used   only   if   required   to   resolve   ties.   This   image   will   not   be counted   as   one   of   the   two   permitted   per   photographer.   It   must be   submitted   to   the   competition   organiser   with   the   panel   and before     judging     has     started.     Societies     may     alter     the composition   of   their   panels   for   each   round   of   a   competition but   not   after   submitting   print   titles/projected   digital   images   to the   host   club   (unless   work   is   damaged   or   unavailable   for   that competition).   The   judge   shall   comment   on   and   mark   each image,    scoring    out    of    ten,    with    half    marks    permitted.    The judge   shall   award   Certificates   of   Merit   in   each   discipline   from amongst     the     highest     marked     entries.     The     number     of certificates   issued   will   equal   the   number   of   clubs   participating in   the   competition   on   the   night.   In   the   event   of   a   draw   in   the competition,   the   judge   will   be   shown   the   ninth   images   from   the two    or    more    societies    involved.    The    societies    will    not    be identified.   Without   any   scoring,   the   judge   will   be   required   to select   one   of   those   images   as   the   winner   of   the   tie-break, (and if necessary also the second-placed image.) b) THE MAIN COMPETITIONS (i) The FIRST ROUND The   competing   societies   shall   be   divided   into   two   groups   as determined     by     the     Federation     Competition     Secretary. Separately   for   each   discipline,   in   the   first   round   there   will   be two    parallel    matches,    each    society    playing    in    just    one    of these.    There    will    be    several    societies    competing    in    each match.   The   top   two   societies   from   each   match   will   move   on directly   to   the   Semi-finals.   The   remaining   societies   will   move on directly to the Plate Competitions. (ii) The SEMI-FINALS There   will   be   two   semi-final   matches   for   each   discipline.   The top    society    from    one    first-round    match    plays    the    second society   from   the   other   first-round   match. The   winning   societies go   on   to   play   in   the   final   on   Finals   Day.   The   losing   societies are    now    eliminated    from    further    competition.    There    will normally     be     two     semi-finals     evenings,     each     with     three matches which include one for each discipline. (iii) The FINALS All   finals   are   held   on   Finals   Day.   The   judge   will   comment   on and   mark   each   image,   but   will   not   award   any   Certificates   of Merit.   The   winning   societies   will   be   awarded   the   respective trophy   for   that   discipline.   The   runner-up   will   be   awarded   the runner-up trophy. c) The PLATE There   will   be   a   plate   competition   for   each   discipline,   organised as   below: All   societies   eliminated   in   the   first   round   of   the   main competition   take   part   in   the   plate   for   that   discipline.   For   the first   round   of   the   Plate,   societies   are   allocated   to   one   of   the two    parallel    matches    for    that    discipline.    The    first    round    is staged   over   three   evenings,   each   covering   two   disciplines. The    winning    society    from    each    match    goes    on    to    a    final match.    The    other    societies    are    eliminated    from    further competition.   The   three   discipline   finals   for   the   Plate   will   be held    together    on    one    evening    (and    not    on    Finals    Day). Certificates   of   Merit   will   not   be   awarded   in   the   Plate   Finals. The   winning   societies   are   awarded   the   Plate   Trophy   for   each discipline. (These will normally be presented on Finals Day) ii) Actions, responsibilities and requirements 1.   The   Federation   Competition   Secretary   shall   prepare   and circulate   fixture   lists.   Societies   will   then   be   required   to   agree with     the     competition     secretary     suitable     dates     for     the competitions which they are hosting. 2. The   Federation   competition   secretary   will   be   responsible   for appointing   the   judge   for   each   match.   These   judges   must   meet the    criteria    determined    by    the    Federation    for    inter-club matches.   Each   society   is   expected   wherever   possible   to   avoid appointing   for   an   internal   or   other   competition   a   judge   who   will later   that   season   also   be   judging   an   inter-club   match   in   which their society is (or might be) involved 3.    The    final    programme    of    competitions,    including    judges’ names,   as   circulated   by   the   Federation   competition   secretary, is   regarded   as   notification   of   the   dates   and   venues   of   the competitions   in   which   a   society   is   to   take   part.   In   the   event   of a   society   failing   to   arrive   for   a   competition,   it   will   be   deemed   to have     forfeited     it’s     entry.     If     the     Federation     competition secretary   considers   that   there   were   exceptional   reasons   for the    failure    to    arrive,    and    if    alternative    arrangements    are possible, these will be made. 4.   The   host   society   is   responsible   for   making   all   necessary arrangements   for   each   event   held   at   their   own   meeting   room. This   includes   sending   a   reminder   to   the   judge,   meeting   the judge,   and   providing   refreshments   if   and   when   appropriate. The    host    society    would    also    normally    meet    the    judge’s expense   claim,   although   this   cost   may   be   recovered   from   the Federation Treasurer. 5.   Each   society   shall   be   responsible   for   obtaining   from   the host   society   any   information   it   needs   about   the   venue,   time etc.,   and   shall   indicate   to   the   host   society   approximately   how many members it expects to attend. 6.   Each   society   is   required   to   comply   with   the   instructions issued   by   the   Federation   competition   secretary   before   every match. These   instructions   will   specify   the   contents,   destination and timing of entry lists, prints and digital files. 7.   The   host   society   shall   provide   an   illuminated   easel   for   the presentation   of   prints,   and/or   a   digital   projector   of   an   agreed and proved standard. 8.   The   host   society   is   responsible   for   ensuring   immediately before   a   meeting   that   the   judge   is   aware   of   the   arrangements that   have   been   made   for   presenting   the   prints,   projecting   the images   and   for   arranging   for   titles   to   be   read   out. At   the   end   of the   meeting,   the   host   society   is   responsible   for   providing   the Certificates    of    Merit    and    getting    these    signed    by    both    the judge and the society chairman. 9. The   host   society   shall   have   a   complete   and   up   to   date   copy of   the   Federation   Competition   Rules   available   for   reference   at each competition. 10.   Club   officials   and   judges   are   required   to   handle   prints   with care.    (Host    societies    are    recommended    to    provide    cotton gloves to ensure this is done.) 11.   When   judges   are   previewing   prints   and   when   prints   are placed   on   the   easel   it   must   be   done   in   such   a   way   that   the judge    is    not    able    to    see    the    back    of    the    mount,    with    the author’s   name,   society   or   previous   certificates   possibly   visible. (By   taking   care   with   this,   there   can   be   no   complaint   that   the judge    has    been    influenced,    even    inadvertently,    in    his/her attitude to a print.) 12.   Immediately   after   each   competition   the   host   society   shall forward   to   the   Federation   competition   secretary   the   result   of the   competition,   clearly   stating   the   title,   entrant’s   name   and club    for    each    entry    awarded    a    Certificate    of    Merit.    These results   must   have   been   agreed   by   all   of   the   societies   taking part in the match. 13.   After   the   competition   the   host   society   will   ensure   that   it does   not   retain   any   copies   of   the   digital   files   from   visiting clubs.