All content copyright © South London Federation 2015 - 2018
Last updated May 2018

SLF Handbook

Section 1 Rules and Constitution

16th May 2014 Section 1 RULES AND CONSTITUTION 1. NAME AND EXTENT The   Federation   shall   be   called   the   Federation   of   South   London   Photographic   Societies   and   all   photographic   societies   (however called)   which   have   headquarters   situated   south   of   the Thames   within   the   M25   shall   be   eligible   for   membership.   Other   societies   may be admitted to membership subject to such conditions as may be laid down by the Federation in each case. 2. OBJECTS The   objects   of   the   Federation   shall   be   to   promote   and   encourage   the   study   and   practice   of   all   branches   of   photography   by appropriate   means,   including   the   organisation   of   exhibitions,   lectures,   competitions   and   other   activities   among   the   member   societies and   with   other   federations   of   photographic   societies.   3.   MEETINGS   Meetings   of   delegates   from   member   societies   shall   be   held from   time   to   time.   The   member   societies   shall   be   entitled   to   send   up   to   three   delegates   to   meetings   of   delegates   and   matters   shall be   determined   at   such   meetings   by   vote,   each   society   being   allowed   one   vote   only,   regardless   of   the   number   of   delegates attending.   There   shall   be   held   before   the   end   of   May   an   Annual   General   Meeting   of   delegates;   such   other   meetings   of   delegates shall   be   held   as   may   be   determined   from   time   to   time   by   the   Management   Committee   of   the   Federation   referred   to   in   Rule   5   or upon   a   written   request,   signed   with   authority   by   the   Secretaries   of   three   or   more   member   societies   and   delivered   to   the   General Secretary   of   the   Federation   referred   to   in   Rule   4   No   less   than   fourteen   days’   written   notice   shall   be   given   by   the   General   Secretary of   any   meeting   of   delegates   from   member   societies   and   the   agenda   for   such   meetings   shall   be   set   out   in   the   notice,   which   shall   be addressed   to   all   member   societies.   4.   OFFICERS   The   Federation   shall   at   the   Annual   General   Meeting   of   the   delegates   appoint persons   to   the   following   offices:   Chairman,   Vice   Chairman,   General   Secretary,   Treasurer,   Competition   Secretary,   Audio-   Visual Secretary,   Honorary Auditor.   Except   for   the   Chairman,   each   person   appointed   shall   hold   office   until   the   appointment   of   a   successor. The   Chairman   shall   be   appointed   for   two   years,   but   if   there   is   no   nomination   for   a   successor   at   the   end   of   that   period,   he   or   she shall   be   eligible   for   re-appointment   on   an   annual   basis. The   Chairman,   if   present   at   the   time   appointed   for   any   meeting   of   delegates from   member   societies,   shall   be   the   Chairman   of   the   meeting.   In   his   absence,   either   the   Vice   Chairman   or   another   member   of   the Management Commit- tee shall be the Chairman of the meeting. 5.   MANAGEMENT   OF   AFFAIRS   The   officers   appointed   under   Rule   4,   with   the   exception   of   the   Honorary   Auditor,   shall   be,   and hereby   are,   constituted   the   Management   Committee   of   the   Federation   with   the   power   and   duty   of   conducting   all   the   affairs   of   the Federation   subject   to   any   instructions   given   and   policy   decided   at   meetings   of   delegates   from   member   societies.   The   Management Committee   shall   have   power   to   co-opt   additional   persons   to   their   number   for   the   period   to   the   next   Annual   General   Meeting,   and shall   also   have   power   to   create   temporary   offices   and   to   appoint   any   person   designated   by   them   to   such   temporary   office.   Such   co- option   or   such   appointment   shall   be   reported   to   the   next   meeting   of   the   delegates   from   member   societies   and   shall   continue thereafter   only   if   confirmed   by   a   majority   at   that   meeting. Any   office   created   under   this   rule   shall   become   vacant   at   the   next Annual General Meeting of delegates and shall be filled, or not, at that meeting as may be there determined. 6.   FINANCE   The   Treasurer   shall   be   responsible   for   collecting   all   income   and   paying   the   outgoings   of   the   Federation   and   shall   keep annual   accounts   for   the   financial   year   ending   on   31st   December.   The   accounts   shall   be   placed   before   the Annual   General   Meeting of   the   delegates   with   a   report   from   the   Honorary Auditor.   Societies   in   membership   on   1st   January   in   any   year   shall   be   liable   for   the subscription   for   that   year.   The   annual   subscription   shall   be   due   on   1st   January,   and   the   latest   date   for   the   payment   to   be   received by   the   Treasurer   shall   be   31st   January.   The   subscription   payable   by   each   member   society   shall   be   as   decided   at   the   Annual General   Meeting   or   a   Special   General   Meeting,   or   such   other   sum   as   may   be   recommended   by   the   Management   Committee   and approved at any meeting of delegates from member societies. 7. TERMINATION   OF   MEMBERSHIP A   member   society   may   withdraw   from   membership   at   any   time   by   giving   one   month’s   notice   in writing   addressed   to   the   General   Secretary   of   the   Federation.   The   Federation   may   at   any   time   terminate   the   membership   of   a member   society,   without   giving   reasons,   by   written   notice   signed   by   the   General   Secretary   of   the   Federation   addressed   to   the   last known   secretary   of   the   society   concerned.   Such   member   society   may   at   any   time   within   two   months   of   the   issue   of   such   notice, appeal against such termination of membership to a meeting of delegates called and held under the provision of these rules. 8. AMENDMENT   OF   RULES AND   CONSTITUTION   These   rules   and   constitution   may   be   amended   at   any Annual   General   Meeting of   delegates   from   the   member   societies,   notice   of   such   proposed   alteration   having   been   included   in   the   notice   of   the   meeting.   Such an   amendment   shall   be   valid   only   if   two   thirds   of   the   votes   cast   at   the   meeting   shall   be   in   favour   of   the   proposed   amendment.   The procedure   for   business   shall   be   that   a   motion   shall   be   proposed,   then   any   amendments   shall   be   proposed,   in   the   order   decided upon   by   the   Committee.   Each   amendment   shall   be   voted   upon   (or   withdrawn)   before   the   next   amendment   is   proposed.   Finally   the original   motion,   as   amended   by   any   amendments   which   have   been   carried   by   two   thirds   of   the   votes   cast   (the   substantive   motion) shall   be   voted   upon,   withdrawn   or   remitted   to   the   Committee.   The   proposer   of   each   motion   or   amendment   shall   have   the   right   of reply before the vote is taken on their motion or amendment respectively. 9.   AMENDMENT   OF   COMPETITION   RULES   Rules   that   relate   solely   to   competitions   may   be   amended   by   the   Committee   without reference   to   member   societies.   However,   any   such   change   of   competition   rules   will   be   advised   to   member   societies   not   less   than three months before they come into effect. 10.   INTERPRETATION   OF   FEDERATION   RULES   In   the   event   of   any   question   of   the   interpretation   of   these   rules   and   constitution, the decision of the Committee shall be final. 11.   WINDING-UP   The   Federation   may   be   wound-up   by   a   motion   to   that   effect   passed   at   either   an   Annual   General   Meeting   or   at   a Special   General   Meeting   which   has   been   called   for   that   purpose. The   process   for   raising   the   motion   and   the   procedure   for   business at   the   meeting   shall   be   as   defined   in   Rule   8   “Amendment   of   rules   and   constitution”.   In   the   event   of   a   decision   to   wind-up   the Federation,   the   process   will   be   executed   by   the   management   committee   or   by   such   persons   as   are   appointed   for   this   task   by   the delegates   at   the   General   Meeting.   They   are   required   to   realise   the   maximum   value   from   the   Federation’s   assets   after   discharge   of all   liabilities   and   to   distribute   the   total   money   equally   between   the   current   member   clubs   of   the   Federation.   If   the   total   amount   of money   realised   is   insufficient   to   pay   all   amounts   due   to   any   creditors,   each   member   club   at   the   time   of   dissolution   of   the   Federation agrees      to      contribute      its      equal      share      of      the      amount      needed      to      meet      the      requirements      of      such      creditors. *******************************************   Note:   The   committee   have   agreed   to   the   following   interpretations   and   practice   with   regard   to the   rules   above.   Rule   1.   The   name   of   the   Federation   in   informal   communications   may   be   abbreviated   to   The   South   London Federation.   The   initials   SLF   shall   be   acceptable   in   general   use   as   an   alternative   to   FSLPS.   Rules   …   various.   The   term   “in   writing” shall include communication by the use of e-mail.
All content copyright © South London Federation 2015 - 2017

SLF Handbook

Section 1 Rules and Constitution

16th May 2014 Section 1 RULES AND CONSTITUTION 1. NAME AND EXTENT The    Federation    shall    be    called    the    Federation    of    South London   Photographic   Societies   and   all   photographic   societies (however   called)   which   have   headquarters   situated   south   of the   Thames   within   the   M25   shall   be   eligible   for   membership. Other   societies   may   be   admitted   to   membership   subject   to such   conditions   as   may   be   laid   down   by   the   Federation   in each case. 2. OBJECTS The    objects    of    the    Federation    shall    be    to    promote    and encourage     the     study     and     practice     of     all     branches     of photography   by   appropriate   means,   including   the   organisation of    exhibitions,    lectures,    competitions    and    other    activities among   the   member   societies   and   with   other   federations   of photographic   societies.   3.   MEETINGS   Meetings   of   delegates from   member   societies   shall   be   held   from   time   to   time.   The member    societies    shall    be    entitled    to    send    up    to    three delegates    to    meetings    of    delegates    and    matters    shall    be determined    at    such    meetings    by    vote,    each    society    being allowed   one   vote   only,   regardless   of   the   number   of   delegates attending.    There    shall    be    held    before    the    end    of    May    an Annual   General   Meeting   of   delegates;   such   other   meetings   of delegates   shall   be   held   as   may   be   determined   from   time   to time    by    the    Management    Committee    of    the    Federation referred   to   in   Rule   5   or   upon   a   written   request,   signed   with authority    by    the    Secretaries    of    three    or    more    member societies    and    delivered    to    the    General    Secretary    of    the Federation   referred   to   in   Rule   4   No   less   than   fourteen   days’ written   notice   shall   be   given   by   the   General   Secretary   of   any meeting   of   delegates   from   member   societies   and   the   agenda for   such   meetings   shall   be   set   out   in   the   notice,   which   shall   be addressed    to    all    member    societies.    4.    OFFICERS    The Federation    shall    at    the    Annual    General    Meeting    of    the delegates   appoint   persons   to   the   following   offices:   Chairman, Vice    Chairman,    General    Secretary,    Treasurer,    Competition Secretary,   Audio-   Visual   Secretary,   Honorary   Auditor.   Except for   the   Chairman,   each   person   appointed   shall   hold   office   until the    appointment    of    a    successor.    The    Chairman    shall    be appointed   for   two   years,   but   if   there   is   no   nomination   for   a successor   at   the   end   of   that   period,   he   or   she   shall   be   eligible for    re-appointment    on    an    annual    basis.    The    Chairman,    if present   at   the   time   appointed   for   any   meeting   of   delegates from   member   societies,   shall   be   the   Chairman   of   the   meeting. In   his   absence,   either   the   Vice   Chairman   or   another   member of   the   Management   Commit-   tee   shall   be   the   Chairman   of   the meeting. 5.   MANAGEMENT   OF AFFAIRS   The   officers   appointed   under Rule   4,   with   the   exception   of   the   Honorary   Auditor,   shall   be, and   hereby   are,   constituted   the   Management   Committee   of the   Federation   with   the   power   and   duty   of   conducting   all   the affairs   of   the   Federation   subject   to   any   instructions   given   and policy    decided    at    meetings    of    delegates    from    member societies.   The   Management   Committee   shall   have   power   to co-opt   additional   persons   to   their   number   for   the   period   to   the next   Annual   General   Meeting,   and   shall   also   have   power   to create     temporary     offices     and     to     appoint     any     person designated   by   them   to   such   temporary   office.   Such   co-option or   such   appointment   shall   be   reported   to   the   next   meeting   of the    delegates    from    member    societies    and    shall    continue thereafter   only   if   confirmed   by   a   majority   at   that   meeting.   Any office   created   under   this   rule   shall   become   vacant   at   the   next Annual   General   Meeting   of   delegates   and   shall   be   filled,   or not, at that meeting as may be there determined. 6.   FINANCE   The   Treasurer   shall   be   responsible   for   collecting all   income   and   paying   the   outgoings   of   the   Federation   and shall   keep   annual   accounts   for   the   financial   year   ending   on 31st    December.    The    accounts    shall    be    placed    before    the Annual   General   Meeting   of   the   delegates   with   a   report   from the   Honorary Auditor.   Societies   in   membership   on   1st   January in   any   year   shall   be   liable   for   the   subscription   for   that   year. The   annual   subscription   shall   be   due   on   1st   January,   and   the latest   date   for   the   payment   to   be   received   by   the   Treasurer shall    be    31st    January.    The    subscription    payable    by    each member   society   shall   be   as   decided   at   the   Annual   General Meeting   or   a   Special   General   Meeting,   or   such   other   sum   as may   be   recommended   by   the   Management   Committee   and approved at any meeting of delegates from member societies. 7.   TERMINATION   OF   MEMBERSHIP   A   member   society   may withdraw   from   membership   at   any   time   by   giving   one   month’s notice   in   writing   addressed   to   the   General   Secretary   of   the Federation.   The   Federation   may   at   any   time   terminate   the membership   of   a   member   society,   without   giving   reasons,   by written    notice    signed    by    the    General    Secretary    of    the Federation    addressed    to    the    last    known    secretary    of    the society   concerned.   Such   member   society   may   at   any   time within   two   months   of   the   issue   of   such   notice,   appeal   against such   termination   of   membership   to   a   meeting   of   delegates called and held under the provision of these rules. 8.   AMENDMENT    OF    RULES   AND    CONSTITUTION   These rules    and    constitution    may    be    amended    at    any    Annual General    Meeting    of    delegates    from    the    member    societies, notice   of   such   proposed   alteration   having   been   included   in   the notice   of   the   meeting.   Such   an   amendment   shall   be   valid   only if   two   thirds   of   the   votes   cast   at   the   meeting   shall   be   in   favour of   the   proposed   amendment. The   procedure   for   business   shall be   that   a   motion   shall   be   proposed,   then   any   amendments shall    be    proposed,    in    the    order    decided    upon    by    the Committee.     Each     amendment     shall     be     voted     upon     (or withdrawn)   before   the   next   amendment   is   proposed.   Finally the   original   motion,   as   amended   by   any   amendments   which have    been    carried    by    two    thirds    of    the    votes    cast    (the substantive    motion)    shall    be    voted    upon,    withdrawn    or remitted   to   the   Committee.   The   proposer   of   each   motion   or amendment   shall   have   the   right   of   reply   before   the   vote   is taken on their motion or amendment respectively. 9. AMENDMENT   OF   COMPETITION   RULES   Rules   that   relate solely   to   competitions   may   be   amended   by   the   Committee without   reference   to   member   societies.   However,   any   such change    of    competition    rules    will    be    advised    to    member societies   not   less   than   three   months   before   they   come   into effect. 10.    INTERPRETATION    OF    FEDERATION    RULES    In    the event   of   any   question   of   the   interpretation   of   these   rules   and constitution, the decision of the Committee shall be final. 11.    WINDING-UP    The    Federation    may    be    wound-up    by    a motion    to    that    effect    passed    at    either    an   Annual    General Meeting   or   at   a   Special   General   Meeting   which   has   been called   for   that   purpose. The   process   for   raising   the   motion   and the   procedure   for   business   at   the   meeting   shall   be   as   defined in   Rule   8   “Amendment   of   rules   and   constitution”.   In   the   event of   a   decision   to   wind-up   the   Federation,   the   process   will   be executed   by   the   management   committee   or   by   such   persons as   are   appointed   for   this   task   by   the   delegates   at   the   General Meeting. They   are   required   to   realise   the   maximum   value   from the   Federation’s   assets   after   discharge   of   all   liabilities   and   to distribute    the    total    money    equally    between    the    current member   clubs   of   the   Federation.   If   the   total   amount   of   money realised   is   insufficient   to   pay   all   amounts   due   to   any   creditors, each   member   club   at   the   time   of   dissolution   of   the   Federation agrees   to   contribute   its   equal   share   of   the   amount   needed   to meet         the         requirements         of         such         creditors. *******************************************    Note:    The    committee have   agreed   to   the   following   interpretations   and   practice   with regard   to   the   rules   above.   Rule   1. The   name   of   the   Federation in   informal   communications   may   be   abbreviated   to   The   South London   Federation.   The   initials   SLF   shall   be   acceptable   in general   use   as   an   alternative   to   FSLPS.   Rules   …   various. The term   “in   writing”   shall   include   communication   by   the   use   of   e- mail.